Before One scary total, no idea how old it is.
Billed against collected — and the age of the rest
A total tells you nothing. A rate does. See what came in this term, and whether the balance is a week late or already drifting.
School Ledger
Know who owes — and what you’ll actually collect.
One place for student money: what’s billed, what’s in, who’s on a promise, and who’s clear to reenroll.
Before & after
Same school. Different morning.
Don’t read about it — look at the desk vs the screen.
Spreadsheet ≠ notebook ≠ chat. You find out when the money is already late.
School → grade → class → student. Reenrollment starts from who’s clear.
What you get
The answers a principal actually needs.
Every line below is a problem that stops being yours.
Before “How much is out there?” — nobody knows.
Owed by grade, by class, by name — and by family
Start with the school total. Drill to a grade, a class, then one name. Siblings roll into one statement, so a parent gets one number, not three.
Before Chasing a parent for money the government owes.
A subsidy is not an arrear
ESC and SHS voucher balances sit in their own column, billed to PEAC on PEAC’s cycle. Your arrears figure only counts what a family actually owes.
Before A drawer of promissory notes nobody re-reads.
Promises, tracked
Every PN and installment plan is a live record — amount, due date, co-maker. A broken promise surfaces on its own instead of expiring in a folder.
Before A permit desk, an argument, and a sanction risk.
Clearance you can defend
Under RA 11984 every student sits the exam. The hold belongs on records — Form 137/138, diploma, good moral — and the system puts it there, with the PN or DSWD certification attached.
Before Paid at the window, missing from the sheet.
Collect at the window — and prove it
Payment posts once. Principal, finance, and cashier see the same line. Numbers run in sequence with no gaps, and a void keeps a name, a time, and a reason.
Before Rebuild the whole ledger every June.
Reenroll from who’s clear
See who’s clear for next year and who still carries a balance. Roll forward without starting from scratch.
Before A late-night rebuild before every board meeting.
Board brief in one page
Intake, arrears, and trends — calm enough to hand to owners without a scramble.
Money view
From whole school to one desk.
Tap down the levels. Same pesos — just sharper each step.
How it works
Set fees. Take pay. Act. Report.
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01
Set the fees
Tuition, misc, special assessments, discounts, and ESC/voucher coverage live in one place for the school year.
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02
Take payments
Window collections post instantly. Voids leave a trail — not a scribble.
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03
Act on arrears
See who to call by grade, class, or name — oldest first. Record holds follow the real balance.
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04
Reenroll & report
Next year starts from who’s clear. The board gets one honest page.
Built for
Principals who need the money clear — not another spreadsheet.
School Ledger fits private schools where trust and cash both matter. Made by VYRM for leaders tired of finding out too late.
See your before turn into after.
Twenty minutes: what’s owed by grade, class and family, what’s aged past sixty days, which promises are broken, and who’s clear to reenroll. Live sample — your kind of school.